Second Schedule: Standards for processing by the State and for research, archiving and statistics
- Status
- Upcoming
- Applies from
- 13 May 2027Rule 1(4)
- Penalty
- No separate penalty
- Binds
- No direct duty on companies
In plain English
Eight standards that apply both to State processing under s. 7(b) of the Act (Rule 5) and to processing for research, archiving or statistical purposes exempted under s. 17(2)(b) (Rule 16). Processing must be lawful, limited to the stated use or purpose, limited to the personal data necessary, reasonably accurate and complete, retained only while needed or while another law requires, protected by reasonable security safeguards including at Data Processors, and the person who decides the purpose and means is accountable for all of this. For State processing there is one more: the person must be given an intimation, with a contact point and a link to where they can exercise their rights, and the processing must follow any other applicable Central Government policy or law.
Gazette text · Second Schedule[See rules 5(1) and 16]
- [See rules 5(1) and 16]
- Standards for processing of personal data by State and its instrumentalities under clause (b) of section 7 and for processing of personal data necessary for the purposes specified in clause (b) of sub-section (2) of section 17
- Implementation of appropriate technical and organisational measures to ensure effective observance of the following, in accordance with applicable law, for the processing of personal data, namely: —
- (a)Processing is carried out in a lawful manner;
- (b)Processing is done for the uses specified in clause (b) of section 7 of the Act or for the purposes specified in clause (b) of sub-section (2) of section 17 of the Act, as the case may be;
- (c)Processing is limited to such personal data as is necessary for such uses or achieving such purposes, as the case may be;
- (d)Processing is done while making reasonable efforts to ensure the completeness, accuracy and consistency of personal data;
- (e)Personal data is retained till required for such uses or achieving such purposes, as the case may be, or for compliance with any law for the time being in force;
- (f)Reasonable security safeguards to prevent personal data breach to protect personal data in the possession or under control of the Data Fiduciary, including in respect of any processing undertaken by it or on its behalf by a Data Processor;
- (g)Where processing is to be done under clause (b) of section 7 of the Act, the same is undertaken while giving the Data Principal an intimation in respect of the same and—
- (i)giving the business contact information of a person who is able to answer on behalf of the Data Fiduciary the questions of the Data Principal about the processing of her personal data;
- (ii)specifying the particular communication link for accessing the website or app, or both, of such Data Fiduciary, and a description of other means, if any, using which such Data Principal may exercise her rights under the Act; and
- (iii)is carried on in a manner consistent with such other standards as may be applicable to the processing of such personal data under policy issued by the Central Government or any law for the time being in force; and
- (i)
- (h)Accountability of the person who alone or in conjunction with other persons determines the purpose and means of processing of personal data, for effective observance of these standards.
- (a)
Source: Gazette of India, G.S.R. 846(E), 13 Nov 2025 (MeitY copy)
Act sections and tools that apply
Source: Gazette of India, G.S.R. 846(E), 13 Nov 2025 (MeitY copy) · Change log